In all of these options—Gmail, Yahoo! Mail, Hotmail, Outlook, and Mail—you'll want to keep an eye out for a a paperclip icon, the universal image for attachments in email programs.
To share a Word document, you can:. Invite people to view or edit a document you saved to the cloud. Send a link to a document you saved to the cloud, using any email program.
Send a copy of your document as an email attachment. Send an invitation to share your document Save your file to an online location, such as OneDrive or SharePoint, and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version. In the upper-right corner, click the Share icon and then click Invite People. If you haven't saved your document to the cloud, you'll be asked to do that first. To invite people, add their email addresses and a short message.
When you add a name for the first time, Word might prompt you to access your Contacts. If you want people to edit your document, check the Can Edit box. Click Share. Everyone you invite will get an email with a link to the shared file. Note: To change your default email app, open Outlook, see,.
Send a link to your document After you save your document to the cloud, you can share your document by copying and pasting a link to it and sharing it, using any email program or an online location. In the upper-right corner, click the Share icon and then click Copy Link. If you haven't saved your document to the cloud, you'll be asked to do that first. Paste the link provided into an email or an online location to share it with others. Send your document as an email attachment If you don't want to save your document to the cloud, you can share it as an email attachment.
In the upper-right corner, click the Share icon and then click Send Attachment. Click Document or PDF.
Word will open your default email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send. Important: You can use Office Online programs in any browser, but they are designed to work best in Microsoft Internet Explorer 7 or later, Mozilla Firefox 3.5 or later, and Safari 4 or later. To get started creating, editing, or sharing documents in OneDrive:.
Open a web browser, and then in the address bar, type. If prompted, sign in with your Windows Live ID. If you do not have a Windows Live ID, click Sign up, and then enter the required information. Create a new document in OneDrive.
In OneDrive, click New, and then click the type of document that you want to create: Word document, Excel workbook, PowerPoint presentation, or OneNote notebook. The document opens for editing in the appropriate Office Online program. Although Office Online saves your changes automatically, you may want to save your file with a new name. You can do this at any time by clicking File Save As Rename.
Share documents using OneDrive. In OneDrive, select the document that you want to share by checking the circle in the upper-right corner of the document tile (or to the left of the document name in the file list, depending on the file view you're using the OneDrive). Click Share, and do any of the following:. To invite others to co-author your document, select the Allow editing check box.
To email a copy of the document, click Email, enter the email address and a message, and click Share. If you want to create a link to your document, click Get a link, select the URL that appears, click Copy, and then paste the link anywhere you like.
To see more sharing options, such as Facebook or LinkedIn, click More. Can't open a document on OneDrive?
If you are using Mac OS X Lion and cannot open documents on OneDrive, you can change a Safari or Firefox browser setting that will allow you to open documents. Do the following steps:.
Quit Safari or Firefox. In the Finder, click Applications, and then select the application icon for Safari or Firefox. On the File menu, click Get Info. Select the Open in 32-bit mode check box. Close and reopen Safari or Firefox.
Pre-Flight Check. These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3. If you have not already created an email address on your server, visit our. If you need to configure your email address in Outlook 2016 for Microsoft Windows, see. For other mail clients, check out our tutorial on. Step #1: Add or Edit the Email Account.
To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel. Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type.
Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one. Step #2: Configuring a New Email Account On the account information panel, enter the information as follows. At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above. E-mail address: requires your complete email address, such as [email protected].
Password: is the password associated with the email account. User Name: is your full email address. It should exactly match what you entered into the E-mail address field above. Type: you may select IMAP or POP.
IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see ). Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at, and you’ll find a guide to installing your certificate on email and other core server services at. Should you find that you need any assistance, please feel free to contact a technician who can assist with obtaining and installing an SSL from the vendor of your choice. Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default. Step #4: Editing an Existing Email Account To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:. User Name: is your full email address. It should exactly match the value of the E-mail address field above. Password: is the password associated with the email account. Incoming server:. When using standard (non-SSL) settings, use mail.yourdomainname.com.
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com). The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.). Check the box next to Use SSL to connect (recommended) for a secure connection. Outgoing server:. When using standard (non-SSL) settings, use mail.yourdomainname.com.
When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com). The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
Check the box next to Use SSL to connect (recommended) for a secure connection. The More Options button will allow you to configure authentication for the outgoing (SMTP) mail server:. Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type. User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password. Bonus: Select IMAP Folders to Sync By default, Outlook 2016 for Mac OS X will sync all IMAP folders.
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To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders to bring up the Folder Browser. In the Folder Browser, you will see a list of your accounts in the left pane.
In the first pane, click on the IMAP account’s name. In the second pane, click on INBOX (or the desired custom folder, if listed). In the third pane, click on the folder to which you want to subscribe or unsubscribe. Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible. Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.
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